Colorado Student Nurses' Association Building Colorado's Future Nurse Leaders

CSNA Current Bylaws


Name The name of this organization shall be the Colorado Student Nurses’ Association, hereinafter referred to as CSNA.

 

Purposes and Functions

 

Purposes

a)  To foster communication between Colorado nursing programs and the National

Student Nurses’ Association hereinafter referred to as NSNA.

b) To contribute to the development of quality health care through collaborative support of nursing education.

c) To provide programs representative of fundamental interests and concerns to nursing students. d) To aid in the development of the whole person, including their professional role and responsibility to the health care of people in all walks of life.

e) To develop awareness of legislative actions relevant to nursing, patient care and the healthcare profession.

 

Functions

a) To contribute directly to the standards of nursing education and influence the education process.

b) To influence health care, nursing education and practice through appropriate legislative activities.

c) To promote and encourage participation in community affairs and activities towards health care and the resolution of related social issues.

d) To represent nursing students to the consumer, to institutions, and other organizations.

e) To promote and encourage the participation of nursing students in interdisciplinary activities.

f) To promote and encourage recruitment efforts, participation in student activities, and educational opportunities regardless of a person’s race, color, creed, sex, lifestyle, national origin, age, or economic status.

g) To promote and encourage collaborative relationships with nursing and health related organizations.

 

Members

 

School Constituent

 a) School constituent membership is composed of active or associate members who are of the NSNA and CSNA. b) A school association shall be composed of at least ten members from the school or total school enrollment if less than ten. There shall be only one chapter on each school campus.

c) For yearly recognition as a constituent, an officer of the school association shall submit annually the Official Application for NSNA Constituency Status which shall include the following areas of conformity: purpose and functions, membership, dues, and representation.

d) A constituent association that fails to comply with the bylaws and policies of NSNA shall have its status as a constituent revoked by a two-thirds vote of the Board of Directors, provided that written notice of the proposed revocation has been given at least two months prior to the vote and the constituent association is given an opportunity to be heard.

e) Each school association is an entity separate and apart from NSNA and its administration of activities, with NSNA and CSNA exercising no supervision or control over these immediate daily and regular activities. NSNA and CSNA have no liability for any loss, damages, or injuries sustained by third parties as a result of the negligence or acts of the school association or the members thereof. In the event any legal proceedings are brought against NSNA and/or CSNA, the school association will indemnify and hold harmless the NSNA and/or CSNA from any liability.

 

Categories of Constituent Membership

Members of the constituent associations shall be

Active Members

Students enrolled in state approved programs leading to licensure as a registered nurse. Registered nurses enrolled in programs leading to a baccalaureate degree with a major in nursing. Active members shall have all the privileges of membership.

Associate Members

Pre-nursing students, including registered nurses, enrolled in college or university programs designed as a preparation for entrance into a program leading to an associate degree, diploma, or baccalaureate degree in nursing. Associate members shall have all the privileges of membership except the right to hold office as president or vice president at the state and national levels.

Individual Members

Individual membership shall be open at the national level to any eligible student when membership in a constituent association is not available. Individual members shall have the privileges of membership prescribed in NSNA bylaws. Active and associate membership shall be renewable annually.

Extended Membership

Active and associate NSNA membership may be extended six months beyond graduation from a student’s program in nursing, providing membership was renewed while the student was enrolled in a nursing program.

 

Dues

The annual NSNA dues for active and associate members shall be equal to the amount set by the NSNA, plus $0.00 in State dues, payable for the appropriate dues year. The dues year for membership shall be a period of twelve (12) consecutive months.

The school association board of directors shall have the authority to change membership dues, providing such dues do not exceed the amounts set in these bylaws. National and state dues shall be payable directly to NSNA. NSNA shall remit to each state constituent the dues received on behalf of the constituent. NSNA shall not collect nor remit school chapter dues.

Any member who fails to pay current dues shall forfeit all privileges of membership. Collection of chapter dues is the responsibility of the school chapter.

 

Board of Directors

(Also referred to as the BOD)

Composition

Officers of CSNA shall be President, Vice President, Secretary, and Treasurer. There shall be: 2 Regional Projects Directors Communications Director 2 Regional Membership Directors Breakthrough to Nursing Director Legislative and Education Director

Eligibility

a) Members who shall be nursing students until at least one month prior to the elections, will not graduate for at least six months and have privileges of active membership shall be eligible for any Officer or Director position.

Term of Office

The term of office shall be one year from the election date for all positions.

Responsibilities

The Board of Directors shall be responsible for:

Transacting business of the association between membership meetings and shall report such transactions at the next regularly scheduled membership meeting.

Filling vacancies in any office by two-thirds majority vote of Board of Directors, except the office of President.

Reviewing monetary disbursements, acquisitions and fund raising activities and shall be responsible for the procuring persons for audit of all accounts on an annual basis.

Duties of Officers and Directors

The Officers and Directors shall perform the duties prescribed by the parliamentary authority, and more specifically include:

The President shall:

Serve as the principal officer of the association and preside at all meetings of the association and the Board of Directors.

Appoint committees and chairpersons, subject to approval of the Board of Directors, and make other appointments as deemed necessary.

Represent CSNA in matters relating to the association and perform all other duties pertaining to the office.

Serve as chairperson of the Board of Directors. Have such other powers and perform such other duties as may be assigned by the Board of Directors.

The Vice President shall:

Assume the duties of the President in the absence or disability of the President.

Accede the office of President in case of vacancy in the office.

Act as an advisor to the President.

Facilitate the Council of Presidents for Colorado school student nurses’ associations, hereinafter referred to as SNAs.

Oversee the election process; receive nominations and work to pre-slate qualified candidates.

Perform other duties as assigned by the President.

The President-Elect shall:

Shadow the President in all duties prior to assuming the responsibilities of President. Attend all CSNA meetings.

Assist the Vice President in facilitating the council of presidents of SNAs.

Perform other duties as assigned by the President and/or Board of Directors.

The Secretary shall:

Record and distribute the minutes of all minutes of this association as directed by the President.

Keep on file as permanent record all reports, papers and documents submitted to the Secretary.

Refer to duly appointed committee the necessary records for the completion of business.

Forward minutes to the NSNA, as well as the names and addresses of all Officers, Directors and chairpersons after their election or appointment.

Deliver all CSNA papers to the newly elected Secretary.

Perform other duties as assigned by the President and/or Board of Directors.

The Treasurer shall:

Serve as chairperson of the budget committee.

Submit financial reports to the membership as directed by the President.

Prepare financial reports to be submitted at the Board of Directors meeting.

Keep a permanent record of all dues received from members and any other income and disbursements.

Remit payment for approved debits according to the following:

Disbursement of funds: Requests for disbursement of funds shall be made in writing to the Board of Directors. The Board has the authority to approve disbursements of funds.

Present to the current membership at its regular meetings an accounting of disbursement of funds and a detailed account will be available online.

Perform other duties as assigned by the President and/or Board of Directors.

The Projects Director shall:

Serve as chairperson of project committee.

Serve as chairperson of CSNA convention planning committee.

Perform other duties as assigned by the President and/or Board of Directors.

The Communications Director shall:

Maintain CSNA web site and any other online forums, discussion boards, social pages (i.e. Facebook, Yahoo) related to the association.

Facilitate communication between Colorado nursing programs and

CSNA. Facilitate communication between CSNA and NSNA.

Serve as Newsletter chairperson and Editor.

Perform other duties as assigned by the President and/or Board of Directors.

 

Each Membership Director shall:

Promote CSNA and NSNA membership throughout their respective

locations. Attend student activities council meetings.

Be accountable to the membership for notification of pending student activities.

Facilitate communication between CSNA and SNAs.

Promote new Colorado SNA chapters.

Maintain a current list of Colorado nursing programs and SNA chapters and their respective Officers.

Perform other duties as assigned by the President and/or Board of Directors.

The Breakthrough to Nursing (BTN) Director shall:

Promote awareness of nursing opportunities at all levels of education and to underrepresented populations.

Coordinate with Projects Director on BTN presentations.

Perform other duties as assigned by the President and/or Board of Directors.

The Legislative and Education Director shall:

Promote awareness of legislative and educational issues that impact the nursing profession on both a national and state level.

Coordinate efforts with Board of Directors as appropriate.

Serve as chairperson for the resolution committee.

Perform other duties as assigned by the President and/or BOD.

Faculty Advisor

a) Shall be appointed by a two-thirds majority vote of the Board of Directors.

b) The term of office shall be two years from the time the term is accepted. This position will be on a volunteer basis only.

c) The Board of Directors may appoint the Faculty Advisor to a second term. The Faculty Advisor Shall: a) Act as a mentor and resources for the Board of Directors and CSNA membership.

b) Attend meetings of the Board of Directors, but shall not be counted determination of a quorum, vote in Board meetings, or persuade voting.

c) Serve as a liaison between CSNA and other professional nursing associations, representing the needs and positions of the CSNA and its members, and

strengthen organizational ties.

d) Promote and encourage leadership and development of individual CSNA members and the Board of Directors.

 

Elections

Elections shall be held twice a year at the fall and spring conventions.

Fall election shall include President- Elect, Secretary, Treasurer, BTN Director and Legislative/Education Director.

Spring election shall include Vice President, Communications Director, Membership Director and Projects Director.

Nominations for any position may be made either in writing to the Vice-President or from the floor at any CSNA Conference, provided the eligibility of the individual so nominated, as determined by these Bylaws, is reasonably determined to be valid. Also, any party nominated for a position on the CSNA board must accept such nomination, either in person or via written means. Any individual nominated shall, if elected, provide any proof of eligibility requested by the Board, Board Advisors, or any other entity affiliated with NSNA with in two (2) weeks of the election. Should a newly elected board member fail to provide such information, the Board may, by a 2/3 vote, appoint a replacement to the position at the next meeting of the Board.

All nominees shall:

Be NSNA members prior to elections and show proof of membership at elections.

Be present at the elections to be elected unless prior notification is given for an extenuating circumstance.

A plurality vote of the members present and entitled to vote by NSNA membership and voting shall constitute an official election.

In the event of a tie, a re-vote shall be held.

 

Meetings

Membership Meetings

a) Meeting dates shall be on a quarterly basis and set by a plurality vote of members present at each previous meeting.

b) Meeting location and time will be voted on an approved by a plurality vote of members present and voting at each previous meeting.

c) The President shall have the authority to convene special meetings as such time as is deemed necessary and shall notify the general membership of such meeting, location, and time at least two weeks prior to such meeting date.

 

Board of Directors

Meetings Quorum

A quorum for the board meetings shall be the President, Vice President and three other board members.

Absences

a) Members of the Board of Directors who have missed more than two regularly scheduled meeting of any current term year without prior notification to the Board of Directors and who offer no valid reason for such absences may be removed from office by a plurality vote of the current membership present at the next schedule meeting. The officer in question will be notified in advance of the meeting.

b) An officer may also be removed from office by a plurality vote of the members of the Board of Directors present at a meeting called for that purpose if that officer is deemed negligent in the functions of that office as stated in the bylaws.

c) Prior notification of two weeks shall be given to the individual in question and a special Board of Directors meeting shall be held to review the circumstances.

 

Committees

Appointments

a) Committee chair appointments shall be made by the Board of Directors and shall be deemed standing committees unless otherwise stated at time of appointment.

b) Committee members shall be appointed by the committee chairperson or selected by the Board of Directors from a group of volunteers.

 

Responsibility

a) All committees shall be responsible to the Board of Directors for reporting committee activities on a regular basis and shall, upon direction of the Board of Directors, report it to the general membership. b) Task forces may be appointed for short-term projects.

 

Delegates

Purpose and Function

a) To serve as spokesperson for CSNA at the annual and national conventions.

b) Present to the state and national organizations all proposed resolutions or amendments to bylaws or policies proposed by CSNA.

c) Keep informed as to all current and proposed resolutions at the state and national levels and report information to the CSNA membership at regularly scheduled membership meetings.

d) Make available to members, updates, explanations, and copies of current and proposed state and national resolutions.

 

Qualification and Appointment

a) Any member in good academic standing with their school, who is active in CSNA and school SNA projects and is nominated by the current membership at a regularly

2013 bylaws (amended) 8 2/24/2013

scheduled meeting, is eligible to hold position of delegate. b) Appointment shall be for no longer than one year and shall be made by nomination of those members eligible and voted on by the current membership eligible to vote and voting.

 

Delegate Representation

School constituents:

The SNA, when recognized as an official NSNA constituent, shall be entitled to one voting delegate and an alternate at the NSNA House of Delegates, and in addition, shall be entitled to one voting delegate and alternate for every 50 members.

The SNA delegate(s) and alternate shall be a member(s) in good standing in the chapter and shall be selected and/or elected by members of the school chapter at a proper meeting according to chapter bylaws. The SNA may designate an alternate delegate by one of the following two mechanisms:

1) Selection and/or election by members of the school chapter according to

chapter bylaws; or

2) Written authorization to the CSNA Board of Directors requesting them to

appoint a member of the CSNA Board to act as a state appointed alternate for their school chapter.

a) School chapters shall approve the appointment.

b) CSNA Board of Directors shall verify that any state appointed alternate is

a member in good standing of the NSNA and the CSNA.

c) A school chapter must have a selected and/or elected delegate present at

the NSNA Convention in order to have a state-appointed alternate seated in the House of Delegates.

d) All alternates, whether school selected or state appointed, shall have the same privileges as an elected delegate when seated in the House. The school association shall be entitled to delegates according to the number of members in good standing in the NSNA. Delegated shall be computed on the basis of the number of members in each constituent as evidenced by the annual dues received by NSNA on a date eight weeks prior to the annual meeting.

 

Amendments

Amendments to the bylaw may be at any meeting (board or open) with a majority vote of those present in the event of an objection to an amendment. Voting shall occur provided that notice of proposed amendments has been sent to members at least four weeks prior to the meeting. Only proper amendments submitted in writing and carrying the proponent’s signature will be considered.

 

Parliamentary Authority

All formal meetings of this association shall be conducted according to the parliamentary law as set forth in Robert’s Rules of Order Newly Revised where the rules apply and are not in conflict with these bylaws. The President will declare at each meeting if thus meeting will be formal or informal. All delegates need to be familiar with Robert’s Rules of Order.